Registration

Change of Registration

Students may make all registration changes in person in the Office of the Registrar or online. The schedule of tuition refunds for dropped courses is published in the section on “Financial Information” of this catalog as well as each semester in the online University Course Schedule.

Lower-and Upper-Division Courses

All University courses are assigned numbers which designate their general level of difficulty. Courses numbered 10000 to 29999 are lower-division courses and are generally taken by freshmen and sophomores. Courses numbered 30000 to 49999 are upper-division courses and are generally taken by juniors and seniors, usually after they have taken lower-division courses in the department. Upper-division courses often have prerequisites. Courses numbered 50000 and above are graduate level courses and are open to undergraduate students only under special conditions.

Undergraduate Students Enrolling in Graduate Courses

Requirements for Undergraduate Students
Lewis University undergraduate students not enrolled in a Lewis 4+1 baccalaureate to master’s degree program may register for 50000 level graduate courses within the following requirements:

• Lewis undergraduate degree-seeking students with 90+ earned credit hours (senior status) and a cumulative GPA of 3.0 may seek permission to register for one graduate course per semester, not to exceed a total of two 50000 level courses at Lewis.
• Prerequisites for graduate courses are not waived.
• Undergraduates enrolled in graduate courses may not exceed 18 total credits in a semester when they are enrolled in graduate coursework.
• Should an undergraduate student earn less than a B (3.0) in a graduate level course, the student is not permitted to enroll in additional Lewis graduate courses until fully admitted to a Lewis graduate program.
• Graduate credits earned at Lewis by undergraduate students may count toward the 128 credits required for a Lewis undergraduate degree.
• Undergraduate students registered in graduate courses are required to fulfill the same course requirements and grading standards as graduate students.

Approval Process
Students must submit an approval form, with the following signatures:

Approvals required before a qualified undergraduate student may enroll in a graduate course include those from a) the student’s undergraduate academic advisor; b) the program director of the graduate program offering the course; and c) the dean of the college where the course was offered.

The signature of the Dean of Graduate, Professional, and Continuing Education is required to demonstrate notification and communication so that records of university-wide policy can be maintained.

The approval form is then submitted to the Registrar.

Exceptions
Any waiver of these requirements requires written approval from the dean of the college where the course is offered and the Dean of Graduate, Professional, and Continuing Education.

Student Course Load

Students may register for no more than 18 credit hours each semester, unless a greater number is approved by their advisor and the dean prior to registration. Students requesting to register for more than 18 credits should have a GPA of 3.0 or higher.

Full-time/Part-time Status

Students attempting 12 or more hours during a semester are considered full-time students. Those attempting fewer than 12 hours during a semester are considered part-time students.

Independent Study

Independent Study is an intensive, highly individualized course taken for knowledge enhancement beyond the courses, offered in a particular area of interest, and covering material not described in the University catalog in any other format. An Independent Study is offered by a department only to its majors and minors.

Independent Study must relate to a subject for which the student has adequate preparation and be commensurate with the student’s class level, major field, and experience. The faculty supervisor must have, or be willing to develop, expertise sufficient to assess the quality of a student’s independent learning. Learning outcomes and criteria or rubrics for assessment of learning should normally be agreed upon in advance.

Independent Study can involve what Ernest Boyer termed the scholarship of discovery, integration, application or teaching (Scholarship Reconsidered--Priorities of the Professoriate, 1990) or the scholarship of creativity, including creation of works of art, literature, music, film, and theater.

To qualify for an Independent Study, a student must

•Have earned 60 credit hours, at least 12 of which were earned at Lewis.

•Have a 3.0 or higher Cumulative GPA.

A student must meet with the independent study supervisor to decide on focus, scope of project, meeting times, due dates for progress reports and plan for human subjects approval, if necessary. Credit for a single independent study should not exceed three semester hours; a student should not register for more than three semester hours of independent study in one semester; and the total number of credit hours for a single student over the course of that student’s college career should not exceed six hours.

 A faculty member should normally supervise no more than one independent study student per semester. Students must apply for independent study using a form obtained at their Dean's Office, which must be approved by the supervising instructor, the student’s academic advisor, the department chair of their major, and the Dean’s Office of their major before the student enrolls for the course. If the course is in a department different from their major, the department chair and dean of that program/college must also sign this request.

Auditing Courses

Students may audit courses for a fee. See the online University Course Schedule . The instructor’s permission on the audit form is required. The fee must be paid at the time of enrollment and is non-refundable. Auditors are subject to the conditions of enrollment established by the instructor, but do not take course examinations. Students who audit a course must establish regular attendance during the first two weeks of class or they will be submitted as a “No Show.” No credit is earned for audited courses, but the course name and the designation “AU” are listed on the transcript. Students who do not follow the attendance policy in the syllabus may earn a “W” as a final grade. Students can obtain the audit form from the Office of the Registrar. Nursing courses may not be audited.

Students may audit most courses offered in the College of Aviation, Science, and Technology, the College of Education and Social Sciences, the College of Fine Arts, Humanities, and Communication, and the School of Graduate, Professional, and Continuing Education. Ordinarily, students may not audit studio or laboratory performance-based courses. Students’ work in audited classes will not be formally assessed and no grades will be issued. Auditors are expected to read required texts and are permitted to ask and answer questions in class.

Courses taken for audit do not apply toward any academic degree and do not count as part of a student’s full or part-time course load for purposes of financial aid or loan deferments.

The following policies apply to auditing:

1. Auditing is permitted only if classroom seating is available.
2. Potential auditors must receive written permission from the instructor and in some cases, permission of the department chair or program director.
3. Auditors receive only provisional permission to attend classes until course registration is completed at the end of the add/drop period.
4. A student’s total number of for-credit and audited courses may not total more than 18 hours without approval from the appropriate academic dean’s office.
5. Once auditor status is invoked for a course, the student may not change auditor status to for-credit status.
6. Students may not register for a course for credit in the same semester they are auditing that course.

Audit forms obtained in the Office of the Registrar should be signed by the student, instructor (and perhaps chair or director) and then submitted to the Business Office.

Pass/Fail Courses

Students may take no more than one course per semester on a pass/fail basis. Courses taken pass/fail cannot be among those required by the major, the minor or the General Education curriculum. Approval of the course instructor and permission of the dean of the college in which the student is a major is required in order for a P/F grade to be attempted. A few courses are offered exclusively on a pass/fail basis.

Application forms to take a course on a pass/fail basis are available in the office of the dean. Completed application forms must be returned to the Registrar before the third Friday of the semester.

Under the pass/fail option, a student is responsible for attending and participating in all scheduled classes and class activities, as well as completing all course requirements listed in the syllabus, including quizzes and examinations. The instructor evaluates the student who is exercising the pass/fail option in the same manner as other students in the class. At the end of the course, instead of the standard letter grade, a “P” will be posted for those students who achieve a performance level of poor through excellent (“D-” or better). The grade of “P” does not affect the grade point average. However, if a student fails a class, the “F” will be included in calculating the GPA.

Class Attendance Policy

Students are expected to attend all classes as part of the normal learning process. Students bear the ultimate responsibility for all missed class material as the result of an absence and can be required to make up any work missed.

Students must be consistent in attendance, both on-ground and online, at the beginning of the term to confirm registration and to be listed on the official course roster. Students will be withdrawn from the official class list by the instructor if they do not have the instructor's prior approval and fail to attend the first two weeks of 16-week courses or the first week of 4- to 8-week courses.

Faculty members have a right to establish their own rules and regulations concerning class attendance consistent with program and institutional policies. Students may receive a grade reduction or failing grade if they do not observe attendance requirements set for their classes.

 

Excused Attendance Policy

The University will normally excuse an absence when it is required by (1) the student’s mandatory participation in University activities and events; (2) a student’s religious beliefs, observances and practices; (3) mandatory military and civic obligations such as responding to a subpoena; (4) as a reasonable accommodation to a student’s disability; (5) a student’s or family member’s significant illness or injury;  or (6) a death in the student’s immediate family.  Students may be required to provide valid documentation of adequate cause for excused absences.  

It is the student’s responsibility to initiate contact with the faculty member about the absence in advance when possible. Student Athletes should provide their instructors with their competition schedule during the first week of the semester.  Coaches and students will update faculty on any changes or additions to the athletic schedule during the semester. An excused absence does not excuse the student from learning course material or fulfilling other course requirements. Students may be required to provide valid documentation of an excused absence. 

Normally, a student’s grade may not be reduced solely as the result of an excused absence. However, if a student has an excessive number of excused absences, considered alone or in combination with any unexcused absences, which adversely impacts the student's ability to fully attain the course learning outcomes, the instructor may, after meeting with the student, issue the student a reduced grade, a grade of  "Incomplete," or recommend that the student withdraw from the class. The number of excused absences allowed for a specific class will be identified in the course syllabus and approved by the program. 

In addition, the nature of some classes may make attendance mandatory. Examples of this type of class include

1. Classes in which there are attendance requirements from an external accreditation organization;
2. Labs with specific activities that cannot be made up and are an essential component of achieving the course student learning outcome;
3. Courses with performances or productions that cannot be made up and are an essential component of achieving the course student learning outcomes;
4. Courses with frequent student discussion or group work that cannot be made up and is an essential component of achieving the course student learning outcomes.

It is the student’s responsibility to be aware of the excused absence policy in every class. Students should work carefully with their academic advisors to prepare a course schedule to minimize attendance issues and conflicts.

Grievance Policy

A student who believes his or her rights under this policy have been violated will follow the standard grade appeal process.

 

Withdrawal Policies