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Incomplete Grade

In certain circumstances, if a student who has satisfactorily completed the majority of the requirements of a course is unable to complete that course because of documented compelling circumstances, they may request that the instructor award a grade of "Incomplete." It is up to the instructor to accept or deny the request based on the student's progress in the course and the seriousness of the circumstances which prevent the student from completing the course. The assignment of an “Incomplete” grade is initiated by the student. In rare or unusual circumstances where a student is incapacitated or otherwise unable to request the “Incomplete” on their own behalf, an instructor may initiate the “Incomplete” process on behalf of the student, if all the following conditions are met.

 

A student may request a grade of Incomplete under the following circumstances:

1.         The student is PASSING the course at the time of the request. OR the student has the ability to pass the course, assuming completion of the coursework

2.         The request is made AFTER the withdrawal date but ON or BEFORE the course end date.

 

NOTE: In some cases, the student may be required to provide documentation of the compelling circumstances that will prevent them from completing the course before the end of the grading period for the term.

For the purpose of satisfying the Incomplete the student should not re-register for the same course in a subsequent term.

 

Restrictions on awarding an Incomplete grade:

  1. Requesting an incomplete grade during the semester in which the student intends to graduate may require the student to defer their graduation date.
  2. Incomplete grades may not be permitted for students who already have an unresolved Incomplete grade for a prior semester.
  3.  Multiple incompletes can be granted in the same semester.

For a grade of Incomplete to be recorded, the student and the instructor must complete and sign an Incomplete Grade Form, which outlines the specific requirements that must be completed by the student. The form must be signed by the Department Chair and submitted to the Dean’s Office before the last day to enter grades for the term in which the Incomplete is requested. [In the case of a "UNIV" course, the form will be submitted to the Vice Provost for Undergraduate Academic Affairs and Dean of General Education instead of the College Dean.]

The Resolution of an Incomplete Grade:

  1. To earn credit for the course, the student must successfully complete all requirements within the course, as specified by the instructor in the Incomplete Grade Form.
  2. Once the instructor certifies satisfactory completion of requirements, they must submit a Change of Grade Form for the student.
  3. For incomplete grades earned in the Fall semester or any portions thereof, the latest date for submission of the grade change by the instructor will be the following March 1st. For Spring semesters or any portions thereof, the latest date for submission of the grade change by the instructor will be the following July 1. For Summer term or any portions thereof, the latest date for submission of the grade change by the instructor will be the following October 15th.
  4. Failure to meet the stated deadline or obtain an official renewal of the incomplete grade will result in an automatic grade change from "I" to "IF," with zero credit granted for the course.
  5. Before the stated deadline, the student may request an extension of the incomplete grade. Official extension of an incomplete grade may be granted only once and requires permission of the course instructor and approval of the Chair of the Department and Dean of the College that offers the course. [In the case of a "UNIV" course, approval of the Vice Provost for Undergraduate Academic Affairs and Dean of General Education is required in lieu if the College Dean approval.]